Training Record Officer (English/Arabic)

Training Record Officer (English/Arabic)

Location: Abu Dhabi, UAE

Basic Function:

• Provides administrative assistance and logistical support related to training activities in the preparation, implementation, and administration of approved training plan, budget and procedures.

• Follows up with training providers to ensure that all the administrative related matters are done according to the plan, policies and procedures.

Work Performed:

• Provides administrative assistance in the preparation of Company Training Plan, its implementation and training budget by compiling background information related to course organizers, training costs etc.

• Participates in the preparation, consolidation and implementation, monitoring of the annual training budget.

• Liaises with training organizations locally and abroad for quotations of In-house and External courses and prepares comparative cost analysis for management.

• Follows up with Sites Training Coordinators for all matters related to Training Plan, registration of participants in the courses, mission forms etc.

• Handles all routine correspondences, including memos, letters, e-mails, faxes for matters related to course schedules, nominations requests, registration of participants in the course, and prepares the proposal agreements/ letters.

• Operates the PC in maintaining and updating of training plan and records for Company employees.

• Checks, processes all invoices pertaining to course fees, hotel bills, catering costs, etc. for payments. Prepares monthly/annually statement of accurals for the Finance Division, and handles all queries related to training costs.

• Coordinates with Public Relations Department for arrangement of visas, transportation, hotel accommodation, etc. for participants going on abroad course, and for course instructors / consultants etc.

• Checks and processes travel mission forms received from the various divisions.

• Processes all mission requests for conferences and seminars.

• Participates in the preparation of the monthly, quarterly and annual training reports for management.

• Performs other related duties as required, such as claiming vat amounts, opening and closing the training courses.

Minimum Requirements:

• B.A in Education / Business Administration or relevant discipline.

• 5 years administrative experience in Personnel related to implementation and administration of training plans, policies, and procedures in Oil & gas industry.

• Candidate should have good experience in maintaining Training Records.

• Very good command of English & Arabic Languages, Computer knowledge is essential.

• Very good communication and interpersonal skills.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.